Saturday, October 31st, 2020
Timberon Lodge

2021 Fall Festival 
Planning Guide,
Items Needed &
Volunteer Information

Welcome to our 2021 Fall Festival Community Planning Guide & Volunteer Information. This is where we will list what is needed, coordinate our volunteers and whatever else is needed for this years Fall Festival. We want to thank each and every one that is helping to make this possible for our community.

fall-festival

Event Schedule

The Day of the event, Saturday October 30th, 2021

12:00pm – 3:00pm: Set up

2:30pm – 3:00pm: Desserts for Cake Walk & Refreshment table drop-off

3pm – 4pm: Activities, Games, Cake Walk & More

4pm – 4:30pm: Trunk-or-Treat set up and decorating

4pm – 4:30pm: Costume Parade, Costume Judging & Best Decorated Trunk-or-Treat

4:30pm – 5pm: Trunk-or-Treat

5pm – until finish: Begin break down and clean up

Activity Volunteers & Items Needed

Event Security & Traffic Control provided by Neighborhood Watch Community Patrols

There are lots of opportunities to get involved. Please scroll below to see what is needed and where you can help be a part.

Donations can be dropped off at the Timberon Community Connection Office at 170 Chaucer Dr., during any Saturday Food Pantry, Connie’s Deli or Poppies 5 & Dime.

  • A Dash means we still need this item
  • A check means this item has been donated

Activity Information

Items needed

Set Up

Volunteers during event

Break Down


Cake Walk

We will be set up outside under 2 tents.

Please bring desserts between 2:30pm – 3pm

Earlier is fine if you are helping with set-up.

  • Cakes
  • Pies
  • Cupcakes
  • Muffins
  • Cookies

Any delicious dessert

Dairy, Gluten and Sugar Free items also welcome

  • Set up and Break down volunteers needed.
  • Volunteer Needed
  • Set up and Break down volunteers needed.

Pumpkin Ring Toss

R.T. to put items together for game

  • 9-12 soda bottles
  • Rings for tossing
  • Ring Toss Game Table
  • R.T.
  • L.A.
  • R.T.

Duck Pond

Wading pool with water

Ducks with a number 1-4 written on bottom

  • Wading Pool
  • Rubber Ducks
  • Volunteer Needed
  • Volunteer Needed
  • Volunteer Needed

Face Painting

Disposable brushes used as well as masks & gloves by painter

  • Facepaint in multiple colors
  • Disposable Paintbrushes
  • Q-Tips
  • B.S.
  • B.S.
  • B.S.

Corn Hole & Bunny Game

Corn Hole Set, Bunny Toss Game & Bean Bags

  • Corn Hole Game Boards
  • Bunny Toss Game Boards
  • Bean Bags to throw
  • Volunteer Needed
  • Volunteer Needed
  • Volunteer Needed

Pumpkin Can Toss

R.T. to put together

  • 6 Metal Cans
  • Beans bags for throwing
  • Table
  • Volunteer Needed
  • Volunteer Needed
  • Volunteer Needed

Pumpkin Decorating

C.S. to put together

  • Pumpkins
  • Markers
  • Stickers
  • K.S. & M
  • K.S. & M
  • K.S. & M

Cookie Decorating

C.S. to put together

  • Sugar Cookies
  • Frosting
  • Edible Decor
  • Volunteer Needed
  • Volunteer Needed
  • Volunteer Needed

Go Fish Game

C.S. to put together

  • Go Fish Tri-Fold Boards
  • Fishing Pole Sticks with string & clothespin
  • chair
  • Volunteer Needed
  • Volunteer Needed
  • Volunteer Needed

Clean Up

Once we start the Costume Parade at 4pm, we will begin breaking down the games, activities and food tents.

Clean up & Breakdown for individual activities listed above.

Outside Clean up
  • Volunteer Needed
  • Volunteer Needed
  • Volunteer Needed
Garbage taken to Dumpster
  • Volunteer Needed

Donations can be dropped off at the Timberon Community Connection Office at 172 Chaucer Dr. during any Saturday Food Pantry. Or dropped off at Connie’s Deli or Poppies 5 & Dime.

Additional Items Needed

  • LOTS of Halloween Candy
  • Small Toys, stickers or Sugar Free candy options. We have several children in the community that are diabetic and can’t have much candy, so we want to make sure they can have fun too and get lots of treats!

Gift Baskets need to be dropped of at Poppies 5 & Dime by Tuesday, October 26th, 2021. 

  • Gift Basket for Trunk-or-Treat Best Decorated
  • Gift Basket for Costume Contest 1st Prize
  • Gift Basket for Costume Contest 2nd Prize
  • Gift Basket for Costume Contest 3rd Prize

If you need any more information or need to arrange a pick up or drop of, please contact Rachele Tycksen using the form to the right.

If you are on Facebook you can join our FB group.