TIMBERON COMMUNITY CONNECTION BY-LAWS
ARTICLE I – NAME & LOCATION
1.01 The name of this organization shall be Timberon Community Connection. This club was formed March 30, 2020.
1.02 The principle office shall be located at 170 Chaucer Dr, Timberon, NM 88350.
ARTICLE II – NON-PROFIT STATUS
2.01 The Timberon Community Connection has been established for the sole purpose of being a charitable non-profit corporation, as defined under Chapter 53, Article 8 NMSA 1978 and Section 501(c)(3) of the Internal Revenue Code. Any funds, or donations, received by the organization for carrying out its purposes are not accrued to the benefit of, nor any part of the income or profit, distributed to its volunteers, members, directors or officers.
ARTICLE III – MISSION STATEMENT
3.01 To foster community togetherness by supporting opportunities to come together and help each other. Whether in times of need, emergencies, or just being neighborly; providing food to those in need, checking on our elderly and disabled neighbors, programs to help promote community safety, hosting opportunities for local food-co-ops, farmer’s markets or fun family events that bring the community together.
ARTICLE IV – DECLARATION OF PURPOSE
4.01 The Timberon Community Connection shall have all the general powers provided in the New Mexico state law, NM Stat § 53-8-5 (2019), and all other purposes permitted under the laws of the State of New Mexico for non-profit corporations.
ARTICLE V – MEMBERSHIP
5.01 The Timberon Community Connection shall have no members. Volunteers, committee chairpersons, employees, corporations or any other real persons, shall have no voting rights, except for current Board of Directors. All operational, management and voting decisions shall be made solely by the current Board of Directors.
ARTICLE VI – BOARD OF DIRECTORS & OFFICERS
6.01 The officers of the organization will be: President, Secretary, Treasurer, Director 1, Director 2
6.02 All elections will be conducted by current Board Directors by majority vote.
6.03 All officers will be elected for a term of two years beginning January 1st. There are no term limitations for any office.
6.04 In the event of a vacancy in any position, a successor will be appointed by the President to serve the remainder of the term.
6.05 All operational, management and voting decisions will be made solely by the Board of Directors.
6.06 Board members must be full-time residents of Timberon, NM.
6.07 Any two or more offices may be held by the same person.
ARTICLE VII – DUTY OF OFFICERS
7.01 The duties of the president shall be to preside over all meetings of the organization, shall appoint all committees, chairpersons, or additional Board Member positions, subject to confirmation by the board, and shall coordinate the work of all officers and committees in order that the objectives may be promoted.
7.02 If the President is not available to conduct the meeting, the following officers will conduct the meeting in the following order; Secretary, Treasurer, Director 1, Director 2.
7.03 The duties of the Secretary shall be to record the minutes of all meetings; to be kept in the secretary’s notebook. The minutes should be posted by email to Directors. The minutes will be approved or corrected at the next regular meeting. The secretary shall be responsible to read and prepare all correspondence, maintain a copy of the Bylaws and Amendments, keep records of households helped, volunteer information, plus any additional record keeping requirements for State or Federal agencies.
7.04 The duties of the Treasurer are to handle all financial transactions, shall keep a full and accurate record of receipts and disbursements, shall make reimbursements in accordance with the authorization of the board, shall purchase supplies as needed, shall present a financial report at each meeting.
7.05 Director 1 and 2 will have voting rights on the board, may assist any other office as necessary and may chair committees.
ARTICLE VIII – MEETINGS
8.01 Regular meetings shall be held monthly at a time set by the board at the end of each regular meeting.
8.02 Special meetings may be called at the request of any Board member with at least a three day notice.
8.03 Email or Facebook message shall be considered a mailed, written notice of meetings.
8.04 A quorum shall consist of at least two (2) Board members present, whether in person, telephone, skype, or other electronic mode that allows for real-time participation and feedback during meeting.
8.05 The agenda shall include the following:
A. Members Called to Order.
D. Reading of minutes
E. Treasurer’s report
F. Reports of Committee
G. Old business
H. New Business
I. Set next Meeting Date
ARTICLE IX – AMENDMENTS
9.01 These By laws may be amended at any regular meeting.
ARTICLE X – PARLIAMENTARY AUTHORITY
10.01 The rules contained in “Robert’s Rules of Order, Newly Revised” shall govern this organization in all parliamentary procedure in which they are applicable and in which they are consistent with these by laws.